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Why Use Microsoft Project Server

Microsoft uses the term Project and Portfolio Management (PPM) to refer to a group of components that includes:

  • Microsoft Project Professional 2013, Project Server 2013 and Project Web App 2013. It is also used for
  • Microsoft Project Online combined with Project Pro for Office 365.

Typical Microsoft Project Portfolio Management Customers

The Microsoft PPM solution is suited to companies that need centralised project planning and management across multiple projects. They are likely to need functions such as centralized resource management, capacity planning, portfolio management, partially automated approval processes, flexible and eye-catching reports using dashboards and cockpits, among many others.

Good reasons to use Microsoft Project Server :

1. Alignment of people and projects with strategic objectives.
Reaching your long-term business goals in the future means investing in the right business activities now. With a Microsoft Project Server EPM Solution, you can identify, prioritise and select projects that support your strategic objectives and align your resources accordingly. And by routinely evaluating and adjusting your portfolio of projects, you can ensure continuous alignment with your objectives for optimal efficiency and productivity.

2. Faster, more-informed business decisions
Making accurate decisions quickly is critical in today’s fast-paced business climate. The EPM Solution provides visibility into your work portfolio for monitoring performance, visualising trends and identifying investment gaps. With these capabilities, you can make informed decisions on how to proceed with existing projects, make trade-offs and pursue new opportunities.

3. Capture investments within a central repository.
Consolidate business and information technology (IT) investments within an enterprise repository to improve visibility, insight, and control. The Office EPM Solution enables you to implement repeatable processes as templates to standardize and streamline data collection across the organization. Centralized data facilitates cross project analysis of finances, resources, schedules as well as other data trends and status for informative reports.

4. Effectively manage resources.
Without understanding long-term workloads and capacity, companies can experience inefficient hire-fire cycles, resulting in higher overhead, lost knowledge, and poor employee morale. By providing visibility into overall work commitments, actual timesheets, and resource capabilities, the Office EPM Solution helps you create resource plans to align your strategic recruiting and outsourcing with your long-term business objectives.

5. Collaborate and coordinate easily.
Helping to ensure that teams share common goals and work together effectively becomes more vital as organizations become more geographically and culturally diverse. Web-based access to timely, business-critical project information stored by the Office EPM Solution means teams can share knowledge, collaborate smoothly to complete tasks and deliverables, and adjust activities quickly to accommodate project changes and updates.

6. Standardise and automate the governance processes.
Define multiple workflows to subject each project to the appropriate governance controls throughout its life cycle — from proposal to post-implementation — resulting in lowered costs, faster cycle times, and increased quality.

7. Align the selected portfolios with the business strategy.
Run optimization what-if scenarios to identify tradeoffs and select the optimal portfolio under varying budgetary and business constraints that best align with your organization’s business strategy. Take advantage of advanced portfolio analytical techniques to identify and break the constraints prohibiting the portfolio from reaching the Efficient Frontier.

8. Strategic hiring
Without understanding your long-term and short-term workloads and capacity, companies can experience inefficient hire-fire cycles, resulting in very high overheads and lost knowledge (to mention just a few). By providing visibility into overall work commitments and resource capabilities, the Project Server Solution helps you achieve the right balance of strategic recruiting and outsourcing to achieve long-term business objectives.

9. Get more from existing technology investments.
The Office EPM Solution is built on Microsoft Windows Server, Microsoft SQL Server, and Microsoft Windows SharePoint Services so you can get the most out of your organization’s skills in these Microsoft technologies. The Office EPM Solution also includes pre-built integration with the Microsoft Office system, ERP applications, and the Microsoft collaboration platform. This enables users to contribute data to the Office EPM Solution while working in familiar applications such as Outlook or SharePoint.

10. Quickly realize a return on investment.
The Office EPM Solution provides organizations with an end-to-end project portfolio management solution. By enabling increased employee productivity, faster cycle times, reduced costs, and improved time management, the Office EPM Solution provides a positive and sustainable return on your investment. In IT portfolio management, software can cut costs 2-5 percent, improve productivity 20-25 percent, and shift 10-15 percent of budgets to more strategic projects. In developing and bringing new products to market, the best performers — those who have applied rigorous process and technology to their research and development and go-to-market activities — can reduce time to market by more than 30 percent.

Why Use Project Server
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What is EPM
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